Letter of Mutual Understanding
Dear Valued Client:
I would like to take this time to thank you for joining
the Merrimac Corporate Securities’ Team of investment
professionals. We at Merrimac strive to provide unbiased
comprehensive investment support to each one of our
clients. We also strive to make each client fully aware
of the risks and rewards when dealing with any type
of investment vehicle. This can be achieved through
open dialogue between Merrimac Corporate Securities
Account Executives and each client. However, we also
need to understand that certain market conditions and
events may occur that are not under our control. We
mutually understand that in the securities markets,
there are no equity investments without some risk. Therefore,
we enjoy establishing and encouraging all clients to
continuously communicate to Merrimac any issues that
may arise in the normal course of doing business they
may view as contrary to their risk tolerance and overall
objectives. We believe by communicating to our clients,
our obligation as well as theirs, we will create the
necessary client/investment firm relationship to help
achieve client objectives.
Your Obligation To Keep Us Informed
It’s important that you keep us informed
about your finances, your investments and your business
activities. You agree to notify us immediately if there
is any significant change in your financial position,
or if you become (1) a broker-dealer; (2) an officer,
director, general partner, employee or agent of a broker-dealer;
(3) an immediate family member of any person who is
any of the above, where such person controls the account,
either directly or indirectly; (4) a broker-dealer or
any person who is an officer, director, general partner,
employee or agent of a broker-dealer who has a beneficial
interest in the account or (5) an employee of a securities
exchange. (6) become an officer, employee of any bank,
trust company or insurance company (7) become an officer,
employee of any mutual fund, pension, profit sharing
or similar entity. You agree to notify us if you become
a policy-making officer, a director or a 10% shareholder
of any publicly traded company. Also, we ask that you
inform us in writing of any address changes.
Protecting You and Ourselves
Our individualized account management is designed to
help protect you from inappropriate investment risks
in several ways. Through an interview with a Merrimac
Account Executive, we try to assess the appropriateness
of your chosen asset allocation to meet your stated
objectives and risk profile. Please review definitions
of new account risk objectives on New Account Form with
your Account Executive. We will randomly review positions
we hold for your account, although our emphasis is on
the overall performance of your portfolio in meeting
your objectives, and not on the performance of individual
securities. Although we do this, the primary responsibility
remains with you. We manage all the assets in your account,
except for “unmanaged assets”, which are
securities for which you have retained independent management
and for which we have no responsibility and charge no
management fee. However, we believe thoroughly that
all clients need to review all correspondence and activity
and provide us any information on activity that may
affect or change your individual account risk parameters
and objectives.
Reports-Keeping you informed
We will send you a monthly or at a minimum a quarterly
basis financial report on activity and positions in
your account. We will provide you with confirmations
promptly after execution of each transaction via the
mail and/or email with all pertinent information including
commissions, markups and/or markdowns. In addition,
you have instant access to your accounts online 24 hours
a day, 7 days a week providing complete access to your
account information. We will also send you other compliance
reminders on confirms and statements to contact us with
any concerns regarding these confirms and statements.
These and all other communications relating to your
account will be sent to you at the address you have
given us. Once we or our affiliates have sent a communication
to that address, it will be considered that you have
received it. At your written request, we and/or our
affiliates will also send notices to appropriate interested
parties, such as your attorney or accountant. If any
activity was not authorized or doesn’t serve to
meet your agreed upon goals and objectives, please contact
us immediately for a personal review.
Risks and Rewards of Investing
We believe asset allocation-diversification
among various categories of stocks, fixed income securities
and other investment vehicles, are a substantial way
to limit investment risk. We offer a wide range of services.
However, we realize that due to market fluctuations
and world events, no entity or person can eliminate
risk associated with Equity investing. Your Merrimac
Account Executive will work with you to determine the
appropriate combinations of investments/products in
varying proportions, based upon your particular financial
goals and investment/tax situation to seek to determine
the appropriate risk for you. Your Merrimac Account
Executive is always available to discuss your overall
asset mix and to reassess that mix based upon changes
in your circumstances and financial needs. You and your
Account Executive should have completely reviewed your
chosen investments and objectives for suitability. A
list of Investment Objectives along with their definitions
to help you understand the appropriate risk associated
with your chosen objectives are on your new account
form application. Should you wish to change your mix,
you need only send your request in writing to us.
We offer a number of equity services in which we attempt
to attain superior performance over time. This may entail
above average equity market risk. In general, our equity
services are intended for investors who can accept the
associated risks, and are not appropriate for individuals
with limited investment resources, or who may need immediate
access to their funds since capital market volatility
and negative market fluctuation may impair our ability
to liquidate securities for you. Depending on the amount
involved, your account may be invested in one selected
investment portfolio. If you are invested in one or
more concentrated equity services, in other words, in
an account that may hold 30 or fewer stocks (this number
can vary greatly depending on the services, market conditions,
and the total dollar amounts involved) your account
may be even more volatile because of a focus on particular
sectors of the market. If you are invested in one or
more diversified equity services, which hold a greater
number of securities, you are likely to diverge less
from the market’s performance than in a concentrated
account, but your account still will be subject to more
risk than the broader market. It is possible that securities
that are candidates for sale or purchase in some portfolios,
using equity services, are also purchase candidates
in one of our other growth services and vice versa.
Finally, if you invested in international equity services,
which primarily holds securities of companies in major
developed foreign nations, your account may be subject
to market, currency, political and other risks not associated
with domestic investing that can lead to volatility
and absolute market declines. Investing in emerging
market’s countries involves even greater risk,
since this type of investing involves exposure to economic
structures that are generally less diverse and mature,
and to social, political, and economic systems that
can be expected to have less stability than those of
developed countries. Accordingly, trading can be more
difficult and an investor may be unable to liquidate
certain holdings in an emerging-markets portfolio. The
Emerging Markets should be considered as a vehicle for
diversification and not as a substitute for a balanced
investment program. By combining stocks with fixed income
securities, your account’s volatility may be reduced,
since these investment assets tend to react differently
to economic events. However, Fixed Income account values
may decline in market value when interest rates rise
or the perceived credit quality of an issuer deteriorates.
For this reason your Account Executive may not recommend
to you fixed income products as part of your asset allocation.
A more detailed description of the risks and rewards
of various investment services is available by speaking
with your Account Executive or myself directly.
Upon the opening of your account, we will confirm
your chosen goals and objectives in writing on your
Account Paperwork. In addition, you will be signing
appropriate Risk Letters and Customer Account Agreements
affirming any additional risk and agreed upon policies
for doing business with Merrimac Corporate Securities,
Inc. This letter is not intended to be a complete assessment
of risks and/or Merrimac’s policies and procedures.
Our intention is to provide an overview and understanding
of our commitment to support open communication to you,
but also from you, essential for a long- term business
relationship.
Please review any questions with your Account Executive
or call me directly. By opening an account with Merrimac
Corporate Securities we understand you have received
and read this Letter of Understanding and look forward
to creating and maintaining a successful relationship
with you.
Sincerely,
David W. Matthews
President & CCO
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